Recalling a Creditor Batch

You can recall an existing batch if you want to add more transactions to it. You can only recall a batch that has not yet been printed.

Technical Tip You can't view the transactions that have already been included in a batch. If you want to see those transactions, you need to print a verification report using the FILE | VERIFY option on the Creditors Transaction screen. When you save a transaction in a creditor batch, the creditor's account is updated immediately whether the batch is printed or not. You can't delete the transaction. If you have made a mistake, you need to reverse the transaction with a journal entry – see "Creditor Transactions - Journals".

To recall an existing batch of creditor transactions:

1. Select CREDITOR TRANSACTIONS and then select the menu option for the transactions you want to process, e.g. INVOICES or JOURNALS.

Micronet displays the Creditors Transaction screen for the selected transaction type, e.g. Creditors Transaction - Invoice or Creditors Transaction - Journal. The Creditors Transaction screen shows all current creditor batches for all transaction types as shown in the Batch Type field. You can only recall and edit transactions of the batch type you have selected. For example, from the Creditors Transaction - Invoice screen, you can only recall creditor invoice batches.

Creditors Transaction - Invoice

2. Recall the batch you want to edit in one of the following ways:

• double click on the batch you want to recall
• select a batch and press the Enter key
• select a batch then select FILE | ADD TRANSACTIONS.

Micronet displays a screen where you enter the transaction details for the selected transaction type, e.g. the Enter Creditor Invoice screen or the Enter Credit Note screen.

For more information about the different transaction types, refer to the following topics:

• invoices – see "Creditor Transactions - Invoices"
• credit notes – see "Creditor Transactions - Credit Notes"
• journals – see "Creditor Transactions - Journals"
• manual payments to creditors – see "Creditor Transactions - Manual Payments"
• automatic payments to creditors – see "Creditor Transactions - Automatic Payments"
• payment reversals – see "Creditor Transactions - Reverse Payment"
• holding creditor invoices or changing the due date – see "Creditor Transactions - Hold Invoices/Change Due Dates"
• importing creditor transactions from MDS – see "Creditor Transactions - Import Creditors From MDS"
• creating or printing a register of used and unused cheques – see "Creditor Transactions - Cheque Register".